How To Grant Us A Power Of Attorney To Do Your Accountancy
One of the most important advantages of being part of the Estonian Digital Nation is that everything can be done digitally. Specifically, you can grant powers of attorney to other people to manage certain aspects of your business, such as accounting, registering your intra-community VAT number, and so on.
At Companio, we make use of this great advantage mainly for two things:
- To be able to assign our accountants to your company and thus manage your taxes, monthly VAT declarations and the annual activity reports of your company, as part of our services.
- To be able to apply for a VAT/VIES number for your company.
How do you do this? We’ll get into it. But first, important: IF YOU HAVE NOT INSTALLED THE SOFTWARE TO USE YOUR E-RESIDENCY CARD: it is important that you visit this link first.
We’ll be waiting for you here to continue the process 👨💻.
Accessing the Online Tax Service
The first thing you have to do is go to Estonia’s Tax Office website.
Have your e-Residency card and the reader ready! If you land in the Estonian version, just click on the “ENG” (English) link on the top right. Make also sure to be in the “Business client” tab.
Now you just have to click on the “Enter e-MTA” button. You will be redirected to this page:
Place the card in the reader and insert it into the USB. Make sure it is properly positioned, centered, and that the light on the reader is turned on. PRO TIP: You can try to open DigiDoc first and check that the card gets identified before proceeding.
Then click on “Sign in”. If all goes well, you will be asked to select a certificate (there will only be one with your name, so it will be easy) and you will enter the PIN1. This PIN has to come in the package they gave you with the e-Residency in a small sealed envelope.
If after signing, you see two buttons, “Submit income tax return” and “To other e-services”, choose “To other e-services”.
If things go wrong…
The card usually works well. However, sometimes the reader has problems reading the card, especially the first time. If this happens, do not worry. Try moving the card a bit and make sure it is not upside down!
If everything else fails you can try closing and reopening the browser, using another browser, restarting your computer, or, if nothing helps, contacting the EMTA office (their email is at the bottom of the website).
Granting the power of attorney
Once you’re in, you need to make sure you are accessing as the representative of your company, not as an individual, because you are going to grant us permissions for your company, not for us. So click on the “Select a represented person” on the top left and choose the name of your company.
Once you are logged in as a company representative, you have to go to the “Settings” tab at the bottom left. If the interface is in Estonian, do not worry, click on “ENG” at the top to put it in English. Then click on “Access permissions” and then “Access permissions of representatives”.
Then click the button at the top right that says “New access permissions”.
Now you will see a page with the title “Giving access permissions” with a field “Personal identification code or registry code” below.
Ask us for the ID code of your representative, enter it in the field, and click on “Search”. A result will appear below with the name of the representative. Click on the green “Next” button.
Now choose the current date in the “Valid from” field and, THIS IS IMPORTANT, select “Delegable permission”.
Don’t modify the date of permission, as we want it to start that same day, and don’t have a termination date.
Next, go to the bottom of the page, and you will see a tab saying “Packages of access permission”. If you click on “Search”, a list of “packages” containing a set of permissions that you can grant to other people or companies will appear.
Click on the Accountant package and make sure it is marked.
We also need to give another permission to represent you in front of the tax authorities for all the reports and submissions. To do that, click on the “Separate permissions” tab.
Thankfully, there’s a search field to help us find what we’re looking for. Enter “representative” and click on “Search”. The permission we are looking for, “The right of use of applications”, should appear below. Click on the green “Add” button.
Take note that the “Selected” tab should show a number “2” and clicking on it should show both the Accountant’s Package and the Representative Permission.
Then, back on the previous screen, you should be able to see the permission listed correctly along yours. Check that both permissions have been granted:
- The right of the representative of the legal person to administer the user rights of applications.
- The Accounting Package.
Congratulations! You have just granted us a power of attorney, without needing a notary. Behold the power of the digital nation!
We now have everything we need to do your accounting and taxes, VAT number application, etc.